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New Mexico Steam Locomotive & Railroad Historical Society
Minutes from Annual NMSL&RHS Meeting
Date: 07/11/09 JULY
Subject: Restoration of 2926
Subject: General Meeting and Board of Directors Meeting
Call to Order: 9:00 AM
OLD BUSINESS:
Call to Order: President Hike Hartshorne called the June General Membership meeting to order at 9:00 AM July 11, 2009 at the restoration site. Mike indicated that the May minutes would soon be posted on the website.
Treasurer’s Report: Ernie Robart had previously e-mailed the July Treasurer’s Report to the Board. Ernie’s report for July reported that the checking account had a beginning balance on June 13, 2009 of $49326.37 and the ending balance on July 11, 2009 of $11911.73. Deposits for the period totaled $2669.22. Expenses were $40083.86 the most significant of which were $38,000 for the required up-front payment on locomotive flues & superheater tubes, which constitute 50% of the cost of the order. Ed Strebe moved and John Taylor seconded a motion to accept the report, which was approved by voice vote.
Safety Officer’s Report: Jon Spargo reported that not much had changed since last report. Since the last monthly meeting there have been no new members take the orientation or the annual safety review. The next Annual Safety Review will take place in mid September. Jon thanked those people responsible for providing with MSDSs for the products that have been recently purchased. He reminded everyone that it is critical that the Society keep an up to date inventory of hazardous materials and make sure that an MSDS is maintained for each. Finally Jon pointed out that someone needs to calculate the load rating for the jib hoists that will be used for lowering and raising stuff in and out of the pit. There is a load rating on the hoist but it is not known if that actually matches the strength of the arm. The rating should be calculated for the end of the arm and then be posted on the arm itself. Ed Strebe moved and John Taylor seconded a motion to accept the report, which was approved by voice vote.
Chief Mechanical Officer’s Report: Bob DeGroft reported that Metro Boiler Tube Company, Inc of Ringgold, GA was the successful bidder. The highest at $109,000 was from Boiler Tubes of Texas (FOB Dallas, TX); the second was Boiler Tube Company of America at $99,939 (FOB Lyman, SC) and the third and lowest was Metro Boiler Tube Company of Ringgold, GA at $75,520 (FOB Albuquerque). Metro has been awarded a contract by the Society for the boiler tubes, flues, and superheater pipes. They have received the Society’s order and will process it and start production as soon as the Society’s up-front 50% payment arrives. Delivery to Albuquerque will be in the fall.
Bob also reported that Wolf Fengler from the San Bernardino Railroad Historical Society (SBRHS) would visit next weekend. He will review the ultrasound (UT) measurements of the boiler thickness and determine which surface areas must be repaired. Meanwhile, the costs of the superheater unit return-end castings are being investigated. Andy Rutkiewic has just returned from the Stasburg Railroad in Pennsylvania. He talked to people in the Strasburg locomotive shop and they have the capability of manufacturing casting of the proper size and will send the Society a quote. Bob reported that work on the locomotive brake system has begun. The brake cylinders have been removed from the trailing truck and are being cleaned. Meanwhile the internal parts have been removed from the brake cylinders on driver axles three and four. John Taylor moved and Ed Strebe seconded a motion to accept the report, which was approved by voice vote.
Election: Mike reported that the annual election of new Board of Directors members is over and Marlin Allison and Doyle Caton have counted the ballots. There were a total of forty-one ballots cast with four candidates running for two seats. Dave Traudt and Rick Kirby were elected (Dave Traudt had 25 votes, Rick Kirby received 21, Ed Strebe had 20, and Ken Dusenberry had 15).
Summer Party: Rick Kirby announced that he and Gail would host the summer party at their house on Sunday, July 19th. It was postponed earlier because of rain. Anyone planning to come who did not sign up previously needs to sign up now, make a meat selection and indicate what he or she are bringing. The party will start at noon.
By-Laws Committee: Clem Harris reported that the By-Laws committee would hold its first meeting later in the morning.
Fundraising Committee: Chairman Ed Strebe reported that Andy Rukiewic has submitted the application to the NM Department of Tourism for a grant for production of 45,000 rack cards and that it has been accepted. He attended the scoring session and got a feel for how things work in awarding grant and felt the Society had a good chance of scoring. We should hear by the end of July. Chuck Mangold has prepared and submitted a grant to the BNSF foundation and John Taylor has worked up three age-appropriate packages (K-5, 6-8 and 9-12) that can be given to children visiting the site.
Whistle: Mike unveiled a six-chime whistle made by Mike Dougherty of West Virginia. It is a full-scale replica of the type of whistle used on the 2900-class locomotives
NEW BUSINESS: None
There being no further business, the meeting was adjourned
Next Meeting: The next Membership Meeting will be held at 9:00 AM on August 8, 2009.
New Mexico Steam Locomotive & Railroad Historical Society
Minutes from Annual NMSL&RHS Meeting
Date: 07/11/09 JULY
Subject: Restoration of 2926
Subject: General Meeting and Board of Directors Meeting
Call to Order: 9:00 AM
OLD BUSINESS:
Call to Order: President Hike Hartshorne called the June General Membership meeting to order at 9:00 AM July 11, 2009 at the restoration site. Mike indicated that the May minutes would soon be posted on the website.
Treasurer’s Report: Ernie Robart had previously e-mailed the July Treasurer’s Report to the Board. Ernie’s report for July reported that the checking account had a beginning balance on June 13, 2009 of $49326.37 and the ending balance on July 11, 2009 of $11911.73. Deposits for the period totaled $2669.22. Expenses were $40083.86 the most significant of which were $38,000 for the required up-front payment on locomotive flues & superheater tubes, which constitute 50% of the cost of the order. Ed Strebe moved and John Taylor seconded a motion to accept the report, which was approved by voice vote.
Safety Officer’s Report: Jon Spargo reported that not much had changed since last report. Since the last monthly meeting there have been no new members take the orientation or the annual safety review. The next Annual Safety Review will take place in mid September. Jon thanked those people responsible for providing with MSDSs for the products that have been recently purchased. He reminded everyone that it is critical that the Society keep an up to date inventory of hazardous materials and make sure that an MSDS is maintained for each. Finally Jon pointed out that someone needs to calculate the load rating for the jib hoists that will be used for lowering and raising stuff in and out of the pit. There is a load rating on the hoist but it is not known if that actually matches the strength of the arm. The rating should be calculated for the end of the arm and then be posted on the arm itself. Ed Strebe moved and John Taylor seconded a motion to accept the report, which was approved by voice vote.
Chief Mechanical Officer’s Report: Bob DeGroft reported that Metro Boiler Tube Company, Inc of Ringgold, GA was the successful bidder. The highest at $109,000 was from Boiler Tubes of Texas (FOB Dallas, TX); the second was Boiler Tube Company of America at $99,939 (FOB Lyman, SC) and the third and lowest was Metro Boiler Tube Company of Ringgold, GA at $75,520 (FOB Albuquerque). Metro has been awarded a contract by the Society for the boiler tubes, flues, and superheater pipes. They have received the Society’s order and will process it and start production as soon as the Society’s up-front 50% payment arrives. Delivery to Albuquerque will be in the fall.
Bob also reported that Wolf Fengler from the San Bernardino Railroad Historical Society (SBRHS) would visit next weekend. He will review the ultrasound (UT) measurements of the boiler thickness and determine which surface areas must be repaired. Meanwhile, the costs of the superheater unit return-end castings are being investigated. Andy Rutkiewic has just returned from the Stasburg Railroad in Pennsylvania. He talked to people in the Strasburg locomotive shop and they have the capability of manufacturing casting of the proper size and will send the Society a quote. Bob reported that work on the locomotive brake system has begun. The brake cylinders have been removed from the trailing truck and are being cleaned. Meanwhile the internal parts have been removed from the brake cylinders on driver axles three and four. John Taylor moved and Ed Strebe seconded a motion to accept the report, which was approved by voice vote.
Election: Mike reported that the annual election of new Board of Directors members is over and Marlin Allison and Doyle Caton have counted the ballots. There were a total of forty-one ballots cast with four candidates running for two seats. Dave Traudt and Rick Kirby were elected (Dave Traudt had 25 votes, Rick Kirby received 21, Ed Strebe had 20, and Ken Dusenberry had 15).
Summer Party: Rick Kirby announced that he and Gail would host the summer party at their house on Sunday, July 19th. It was postponed earlier because of rain. Anyone planning to come who did not sign up previously needs to sign up now, make a meat selection and indicate what he or she are bringing. The party will start at noon.
By-Laws Committee: Clem Harris reported that the By-Laws committee would hold its first meeting later in the morning.
Fundraising Committee: Chairman Ed Strebe reported that Andy Rukiewic has submitted the application to the NM Department of Tourism for a grant for production of 45,000 rack cards and that it has been accepted. He attended the scoring session and got a feel for how things work in awarding grant and felt the Society had a good chance of scoring. We should hear by the end of July. Chuck Mangold has prepared and submitted a grant to the BNSF foundation and John Taylor has worked up three age-appropriate packages (K-5, 6-8 and 9-12) that can be given to children visiting the site.
Whistle: Mike unveiled a six-chime whistle made by Mike Dougherty of West Virginia. It is a full-scale replica of the type of whistle used on the 2900-class locomotives
NEW BUSINESS: None
There being no further business, the meeting was adjourned
Next Meeting: The next Membership Meeting will be held at 9:00 AM on August 8, 2009.