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New Mexico Steam Locomotive & Railroad Historical Society
Date: 12 June 2010
Subject: Restoration of 2926
Subject: General Meeting
Call to Order: 9:00 AM
OLD BUSINESS:
Call to Order: President Mike Hartshorne called the June General Membership meeting to order at 9:00 AM June 12th, 2010 at the restoration site. Mike reported that the BoD had just finished meeting for breakfast prior to this meeting.
Treasurer’s Report: Ernie Robart had previously e-mailed the June Treasurer’s Report to the Board. Ernie reported the checking account had a beginning balance on May 8th, 2010 of $20,190.87 and an ending balance on June 12th of $4501.53. Deposits for the period totaled $5,514.79, the largest of which was $4125.31 in member donations for super heater returns, sales, flue sponsor. Expenses were $21,204.13, the largest of which was $10,464.92 for staybolt material, a $3,800.00 initial payment on super-heater return castings, and $2,132.50 as a final payment for the annual audit. The ending balance in the savings account (including $0.77 interest) was $20,120.32. There was $50.00 in petty cash yielding total cash assets of $24,671.85as of June 12th, 2010. Frank Gerstle moved and Steve Bradford seconded a motion to accept the report, which was approved by voice vote.
Safety Officer’s Report: Jon Spargo reported that on May 22 he conducted a Safety Orientation for 4 members of Local 412: Bernard Kothe, Randy Aderhold, George Ouellette and Daniel Rivera. Jon said that on June 19 he plans to spend the morning at the 412 Union Hall where he will brief several more members of Local 412. Also on May 29 we had a new member orientation for Haley Clifford and Gordon Macdonald from California. Larry and Amanda Atwell also sat in on the session to fulfill their annual refresher requirements.
Jon said that today (June 12) he would have another annual refresher session right after the monthly general meeting. That will be followed by a second training session for the Worksite Safety Supervisors. Dave Anglen will be on hand to give that session. Finally, Jon said he would be away from June 30 through July 22 on a trip to the east coast. Therefore there will be no Safety Report for the July meeting.
Steve Bradford moved and Rick Kirby seconded a motion to accept the report, which was approved by voice vote.
CMO Report: Rick Kirby reported that in the coming weeks we will continue to prepare the boiler for reassembly and the side sheet repair. He said he and Travis Atwell have looked through some machine tool books and they think they have found the tools needed to cut the holes in the sheet and provide the 30° bevel needed for full penetration welds for the staybolts.
A few staybolts (rods) have been cut and are being prepared for installation. Randy Mac. Thinks he may have found a company to bevel the new sheet. We should know more at the beginning of July. Travis is working on a guide for hand grinding of the existing side sheet. Also, tools and equipment are being fabricated for testing of the new welders and superheater work.
Meanwhile, Rick reported that he had received an email from Strasburg about the superheater return bends. The foundry plans to deliver the sample return bend on 7/13/10 and they will forward it to us as soon as it is checked. They forecast delivery of the complete order seven to eight weeks after receiving approval of the sample. Rick said he is planning to be at Strasburg in late June.
Rick said that he wanted to re-emphasize caution to everyone about the early temperatures that have been occurring earlier in the day lately. When the weather forecasts a high will be 95 degrees that is does not mean it will be 95 degrees at the work site. On concrete, it could be substantially higher. So don’t over-work in the sun and stay hydrated. Keep the sunscreen on and on very hot days we will skip lunch and close down at noon. Again everyone needs to be reminded to pick up what ever tools and equipment they have been using when they leave and put them away in their proper place.
Some folks have inquired about the shirts he and Gail had made up and worn at the party. Rick said he received a quote for $55.00 per shirt fully embroidered with an individual name. This includes a small profit for the society. These shirts run large. Ladies sizes seem to be normal or slightly on the small side of normal. Rick said he is getting a chart for the available colors.
Doyle Caton moved and Steve Bradford seconded a motion to accept the report, which was approved by voice vote.
Fundraising Committee Report: Ed Strebe reported that the committee is planning to apply for another grant for state tourism funds. The first concept was to apply for funds to pay for a large advertisement in the New Mexico. This would coincide with the Society’s 2010 Open House that the committee recommends be held on the first Saturday of the Open House. Ed reported that this idea was proposed to the BoD but that they had turned it down and thought a magazine ad would cost more money than it was worth from a marketing point of view. Since the grant funds involve a 50% match from the Society, Ed said this was an important consideration.
However the BoD did agree with the idea of taking advantage of the first Saturday of the open house as the date of the 2010 Open House. So, Andy Rutkiewic is working up a grant proposal. Ed said this second proposal involves requesting funding for production of a flyer advertising the October 2010 Open House. The plan is to insert the flyer into the welcome packages given to all the RVs arriving for the Balloon Fiesta. During the week thousands of RVs arrive at the Balloon Fiesta and stay there for part of the week. The plan is to target that specific group. The flyer will be an 8 1/2 x 11 four-color piece on heavy paper (not card stock). Patsy will be designing it. Price for some 2000 will cost approximately $765. Add to this an additional $500 cost to get into the Balloon Fiesta’s welcome package and the total cost will be approximately $1265.
Steve Bradford moved and Dave Traudt seconded a motion to accept the report, which was approved by voice vote.
Elections Committee: Doyle Caton reported that nominations for the annual election must be in by 15 May, for the two BoD seats open in this year’s election. Ballots will be posted on the website and can be downloaded, printed and mailed in. Anyone on the committee can receive completed ballots. Hard copy ballots will be mailed out by snail mail by 1 June. There is also a ballot box at the restoration site. Completed ballots must be mailed in received by 1 July in order to be counted. Votes will be tallied and the winners announced at the Annual Meeting on 10 July.
By Laws Revision: Mike Hartshorne explained that the process to revise the By Laws is finally complete and the restated (revised) By Laws have been approved by the BoD. Mike said the guiding principle had been to simplify the By Laws. The BoD had conducted two meetings dedicated to reviewing changes to the By Laws. Clem Harris had prepared the first revised draft and Frank Gerstle had taken the results of the first By Laws meeting and prepared a second revised draft. The work of both was instrumental in getting the new “restated” By Laws completed.
NEW BUSINESS:
There being no further business, the meeting was adjourned.
Next Meeting: The next Membership Meeting will be held at 9:00 AM Jul 10th, 2010 at the restoration site.
New Mexico Steam Locomotive & Railroad Historical Society
Date: 12 June 2010
Subject: Restoration of 2926
Subject: General Meeting
Call to Order: 9:00 AM
OLD BUSINESS:
Call to Order: President Mike Hartshorne called the June General Membership meeting to order at 9:00 AM June 12th, 2010 at the restoration site. Mike reported that the BoD had just finished meeting for breakfast prior to this meeting.
Treasurer’s Report: Ernie Robart had previously e-mailed the June Treasurer’s Report to the Board. Ernie reported the checking account had a beginning balance on May 8th, 2010 of $20,190.87 and an ending balance on June 12th of $4501.53. Deposits for the period totaled $5,514.79, the largest of which was $4125.31 in member donations for super heater returns, sales, flue sponsor. Expenses were $21,204.13, the largest of which was $10,464.92 for staybolt material, a $3,800.00 initial payment on super-heater return castings, and $2,132.50 as a final payment for the annual audit. The ending balance in the savings account (including $0.77 interest) was $20,120.32. There was $50.00 in petty cash yielding total cash assets of $24,671.85as of June 12th, 2010. Frank Gerstle moved and Steve Bradford seconded a motion to accept the report, which was approved by voice vote.
Safety Officer’s Report: Jon Spargo reported that on May 22 he conducted a Safety Orientation for 4 members of Local 412: Bernard Kothe, Randy Aderhold, George Ouellette and Daniel Rivera. Jon said that on June 19 he plans to spend the morning at the 412 Union Hall where he will brief several more members of Local 412. Also on May 29 we had a new member orientation for Haley Clifford and Gordon Macdonald from California. Larry and Amanda Atwell also sat in on the session to fulfill their annual refresher requirements.
Jon said that today (June 12) he would have another annual refresher session right after the monthly general meeting. That will be followed by a second training session for the Worksite Safety Supervisors. Dave Anglen will be on hand to give that session. Finally, Jon said he would be away from June 30 through July 22 on a trip to the east coast. Therefore there will be no Safety Report for the July meeting.
Steve Bradford moved and Rick Kirby seconded a motion to accept the report, which was approved by voice vote.
CMO Report: Rick Kirby reported that in the coming weeks we will continue to prepare the boiler for reassembly and the side sheet repair. He said he and Travis Atwell have looked through some machine tool books and they think they have found the tools needed to cut the holes in the sheet and provide the 30° bevel needed for full penetration welds for the staybolts.
A few staybolts (rods) have been cut and are being prepared for installation. Randy Mac. Thinks he may have found a company to bevel the new sheet. We should know more at the beginning of July. Travis is working on a guide for hand grinding of the existing side sheet. Also, tools and equipment are being fabricated for testing of the new welders and superheater work.
Meanwhile, Rick reported that he had received an email from Strasburg about the superheater return bends. The foundry plans to deliver the sample return bend on 7/13/10 and they will forward it to us as soon as it is checked. They forecast delivery of the complete order seven to eight weeks after receiving approval of the sample. Rick said he is planning to be at Strasburg in late June.
Rick said that he wanted to re-emphasize caution to everyone about the early temperatures that have been occurring earlier in the day lately. When the weather forecasts a high will be 95 degrees that is does not mean it will be 95 degrees at the work site. On concrete, it could be substantially higher. So don’t over-work in the sun and stay hydrated. Keep the sunscreen on and on very hot days we will skip lunch and close down at noon. Again everyone needs to be reminded to pick up what ever tools and equipment they have been using when they leave and put them away in their proper place.
Some folks have inquired about the shirts he and Gail had made up and worn at the party. Rick said he received a quote for $55.00 per shirt fully embroidered with an individual name. This includes a small profit for the society. These shirts run large. Ladies sizes seem to be normal or slightly on the small side of normal. Rick said he is getting a chart for the available colors.
Doyle Caton moved and Steve Bradford seconded a motion to accept the report, which was approved by voice vote.
Fundraising Committee Report: Ed Strebe reported that the committee is planning to apply for another grant for state tourism funds. The first concept was to apply for funds to pay for a large advertisement in the New Mexico. This would coincide with the Society’s 2010 Open House that the committee recommends be held on the first Saturday of the Open House. Ed reported that this idea was proposed to the BoD but that they had turned it down and thought a magazine ad would cost more money than it was worth from a marketing point of view. Since the grant funds involve a 50% match from the Society, Ed said this was an important consideration.
However the BoD did agree with the idea of taking advantage of the first Saturday of the open house as the date of the 2010 Open House. So, Andy Rutkiewic is working up a grant proposal. Ed said this second proposal involves requesting funding for production of a flyer advertising the October 2010 Open House. The plan is to insert the flyer into the welcome packages given to all the RVs arriving for the Balloon Fiesta. During the week thousands of RVs arrive at the Balloon Fiesta and stay there for part of the week. The plan is to target that specific group. The flyer will be an 8 1/2 x 11 four-color piece on heavy paper (not card stock). Patsy will be designing it. Price for some 2000 will cost approximately $765. Add to this an additional $500 cost to get into the Balloon Fiesta’s welcome package and the total cost will be approximately $1265.
Steve Bradford moved and Dave Traudt seconded a motion to accept the report, which was approved by voice vote.
Elections Committee: Doyle Caton reported that nominations for the annual election must be in by 15 May, for the two BoD seats open in this year’s election. Ballots will be posted on the website and can be downloaded, printed and mailed in. Anyone on the committee can receive completed ballots. Hard copy ballots will be mailed out by snail mail by 1 June. There is also a ballot box at the restoration site. Completed ballots must be mailed in received by 1 July in order to be counted. Votes will be tallied and the winners announced at the Annual Meeting on 10 July.
By Laws Revision: Mike Hartshorne explained that the process to revise the By Laws is finally complete and the restated (revised) By Laws have been approved by the BoD. Mike said the guiding principle had been to simplify the By Laws. The BoD had conducted two meetings dedicated to reviewing changes to the By Laws. Clem Harris had prepared the first revised draft and Frank Gerstle had taken the results of the first By Laws meeting and prepared a second revised draft. The work of both was instrumental in getting the new “restated” By Laws completed.
NEW BUSINESS:
There being no further business, the meeting was adjourned.
Next Meeting: The next Membership Meeting will be held at 9:00 AM Jul 10th, 2010 at the restoration site.