Extra! Extra!
OPEN HOUSE!!
Sat. October 2nd.
CLICK HERE for info.
Summer work hours have begun. 0730 start time! (except meeting days start at 0900)
Online Member Application available here
Click here for Old Headlines page
We are now officially:
Non-Profit information
The NMSL&RHS is a Non-Profit corporation,
as defined by Section 501(c)(3) of the U.S. Tax Code.
Donations are tax-deductible.
We now accept donations through PayPal (You do not need a Paypal account to use this service)
Online Member Application available here
Please click here for other donation information
Federal employees can donate through CFC. Our # is 44977
Please report broken links to the webmaster.
GO BACK
New Mexico Steam Locomotive & Railroad Historical Society
Combined minutes from monthly meeting and Board of Directors Meeting
Date: 06/13/09 JUNE
Subject: Restoration of 2926
Subject: General Meeting and Board of Directors Meeting
Call to Order: 9:00 AM
OLD BUSINESS:
Call to Order: President Hike Hartshorne called the June General Membership meeting to order at 9:00 AM June 13, 2009 at the restoration site. Mike indicated that the April minutes would soon be posted on the website. A Board of Directors quorum was present (9 present/one absent).
Treasurer’s Report: Ernie Robart had previously e-mailed the June Treasurer’s Report to the Board. Ernie’s report for June reported that the checking account had a beginning balance on May 9, 2009 of $25012.19 and the ending balance on June 13, 2009 of $$49326.37. Deposits for the period totaled $48423.08. Expenses were $24108.90 the most significant of which were $15176.25 for contractor’s fee in the pit construction project, $4601.25 in payments for the annual 2008 audit, and $1641.00 for the liability insurance premium covering the period 5-27-09 to 5-27-10, and $1038.33 for pit construction materials. The savings account balance as of 05-31-09 (including interest) was $40104.86 with net total petty cash of $50.00, resulting in total cash assets of $89481.23. John Taylor moved and Frank Gerstle seconded a motion to accept the report, which was approved by voice vote.
Safety Officer’s Report: Jon Spargo reported that not much had changed since last report. On June 6th another Annual Safety Refresher Course was held for members. Five members completed the session. However there are still quite a few who have not. Members should check the Authorized Worker List in the WHQ building. If there is not an “X” by your name in the ASR 2009 column, you still need to take the course this year. Since last month we have had one New Member Safety Orientation completed by Jeffery Thomas Vanclief son of Jeff Vanclief. Jon pointed out that recent work sessions have seen quite a few volunteers show up to work. With a large number of people on site it is more important than ever to be aware of what is going on around you. Make sure you get a work assignment from the CMO when you come on site and make sure you know who you will be working with. Ed Strebe moved and John Taylor seconded acceptance of the Safety Officer’s report, which was approved by voice vote.
Chief Mechanical Officer’s Report: Bob DeGroft reported the scanning project and pit project had been completed and the safety grate and related equipment had been installed at the pit. He reported he had recently reviewed the progress made on the locomotive restoration in the last project cost estimate. It has been well over a year since the last project cost estimate was completed. His new estimate accounts for work done since then and results in a substantially reduced cost for the remaining work. According to his latest evaluation the remaining project cost estimate is $462,027. This number may actually be a high estimate because it includes the costs of sending major appliances out for rebuilding, even though that work may wind up being done in-house with volunteer labor. Also, the boiler estimate will be refined further when the FRA boiler requirements are applied to the extensive Ultrasound (UT) boiler thickness data. This will permit very precise identification of boiler thickness problem areas that will need to be patched and more precise cost estimates of those repairs. But for the first time, the Society is looking at a cost of less than $500K to finish the locomotive restoration.
Bob reported that the Society is now in position to acquire most, if not all, materials needed to repair/rebuild the boiler and bring it into compliance with FRA requirements. This is an especially good time to order steel products because steel prices are significantly depressed. Bids have been sent out for boiler tubes, flues, and superheater tubes. Three bids were sent out and responses have been received from two so far. The project is beginning to transition from removal of parts and accessories from the locomotive, to refurbishment and reinstallation of parts back onto the locomotive. A motion to accept the CMO report was made by John Taylor and seconded by Ed Strebe. The motion passed on a voice vote.
Election: Mike reported that the annual election of new Board of Directors members began with the passing out of ballots. Ballots had also been included in the newsletter mailing. The election is closed on July first. Ballots must be handed in by then or postmarked no later than July 1st. Four people (ken Dusenberry, Dave Traudt, Ed Strebe, and Rick Kirby) are running for two positions. Ballots will be counted and results announced at the Annual meeting in July. Marlin indicated that he is keeping a list of who has voted.
By-Laws Committee: Mike reported that a committee was formed by the Board of Directors at the last meeting. Its purpose is to review, change, simplify and restate the By Laws of the Society. Clem Harris, Travis Atwell, Doyle Caton and Steve Bradford were named to the committee.
Hurco Mill Upgrade: Mike reported that Travis Atwell had been tasked by the Board of Directors to perform the necessary upgrades to the Hurco milling machine to get it operational. The Board had allocated up to $4K for this project.
Fundraising Committee: Chairman Ed Strebe reported the committee had reviewed the fundraising report prepared by Wendy Wintermute and Martha Lichtenstein and was following up on the reports recommendations. Clem Harris was working on a “case statement” and Jon Spargo was working on a new standard Society PowerPoint presentation. Andy Rutkiewic had submitted a grant application to the state tourism department. If approved, the matching grant would underwrite production of 45,000 rack cards publicizing the Society, the 2926 restoration and encouraging people to visit the site. The intention is to have them placed at various locations around the state.
Merchandise: Mike reported that the Board of Directors had appointed Pete Adair as the “merchandise czar” and had authorized $2K for the purchase of new merchandise. Pete reported that the existing inventory was getting thin. More hats and T-shirts are needed and there are no bumper stickers. It was suggested that “fitted” ball caps be purchased.
CMO Spending Limit: Mike reported that the BoD had raised the spending limit for the CMO from $500 to $1000. Expenditures over that limit still require authorization from the Board of Directors.
UT Measurement: Mike reported that Wolf Fengler has been sent the ultrasound measurement data. He will use his software to crunch the data, apply the FRA criteria and determine which portions of the boiler shell require repairs or patching.
The Three Museum Concept: Mike reported that Sam Teague of the “Madam Queen” group in Amarillo is working on a concept of three museums. One would be in Amarillo centered on the former ATSF 2-10-4 #5000, one in Albuquerque based on the 2926, and one in San Bernardino based on the former ATSF 4-8-4 #3751. Mike said that he had received several emails from Sam on the subject. While interesting, Mike said he feels that the current WHQ restoration site is not well suited for museum functions.
Generic PowerPoint Presentation: Jon Spargo reported that he had completed the generic Society PowerPoint presentation. A copy is on the computer in the reefer and copies are available for use by any member.
Open House: Finally, Mike reported that the annual open house was scheduled for September 26. Music will be provided by the Territorial Brass Band and Holy Water & Whiskey. It will be the same as last year and will require the support of a large number of members.
NEW BUSINESS:
Surprise: Dora Spargo presented the Society with a quilt she had made. It will be placed up for auction to raise money for the boiler repairs.
There being no further business, the meeting was adjourned
Next Meeting: The next Membership Meeting will be held at 9:00 AM on May9, 2009.
New Mexico Steam Locomotive & Railroad Historical Society
Combined minutes from monthly meeting and Board of Directors Meeting
Date: 06/13/09 JUNE
Subject: Restoration of 2926
Subject: General Meeting and Board of Directors Meeting
Call to Order: 9:00 AM
OLD BUSINESS:
Call to Order: President Hike Hartshorne called the June General Membership meeting to order at 9:00 AM June 13, 2009 at the restoration site. Mike indicated that the April minutes would soon be posted on the website. A Board of Directors quorum was present (9 present/one absent).
Treasurer’s Report: Ernie Robart had previously e-mailed the June Treasurer’s Report to the Board. Ernie’s report for June reported that the checking account had a beginning balance on May 9, 2009 of $25012.19 and the ending balance on June 13, 2009 of $$49326.37. Deposits for the period totaled $48423.08. Expenses were $24108.90 the most significant of which were $15176.25 for contractor’s fee in the pit construction project, $4601.25 in payments for the annual 2008 audit, and $1641.00 for the liability insurance premium covering the period 5-27-09 to 5-27-10, and $1038.33 for pit construction materials. The savings account balance as of 05-31-09 (including interest) was $40104.86 with net total petty cash of $50.00, resulting in total cash assets of $89481.23. John Taylor moved and Frank Gerstle seconded a motion to accept the report, which was approved by voice vote.
Safety Officer’s Report: Jon Spargo reported that not much had changed since last report. On June 6th another Annual Safety Refresher Course was held for members. Five members completed the session. However there are still quite a few who have not. Members should check the Authorized Worker List in the WHQ building. If there is not an “X” by your name in the ASR 2009 column, you still need to take the course this year. Since last month we have had one New Member Safety Orientation completed by Jeffery Thomas Vanclief son of Jeff Vanclief. Jon pointed out that recent work sessions have seen quite a few volunteers show up to work. With a large number of people on site it is more important than ever to be aware of what is going on around you. Make sure you get a work assignment from the CMO when you come on site and make sure you know who you will be working with. Ed Strebe moved and John Taylor seconded acceptance of the Safety Officer’s report, which was approved by voice vote.
Chief Mechanical Officer’s Report: Bob DeGroft reported the scanning project and pit project had been completed and the safety grate and related equipment had been installed at the pit. He reported he had recently reviewed the progress made on the locomotive restoration in the last project cost estimate. It has been well over a year since the last project cost estimate was completed. His new estimate accounts for work done since then and results in a substantially reduced cost for the remaining work. According to his latest evaluation the remaining project cost estimate is $462,027. This number may actually be a high estimate because it includes the costs of sending major appliances out for rebuilding, even though that work may wind up being done in-house with volunteer labor. Also, the boiler estimate will be refined further when the FRA boiler requirements are applied to the extensive Ultrasound (UT) boiler thickness data. This will permit very precise identification of boiler thickness problem areas that will need to be patched and more precise cost estimates of those repairs. But for the first time, the Society is looking at a cost of less than $500K to finish the locomotive restoration.
Bob reported that the Society is now in position to acquire most, if not all, materials needed to repair/rebuild the boiler and bring it into compliance with FRA requirements. This is an especially good time to order steel products because steel prices are significantly depressed. Bids have been sent out for boiler tubes, flues, and superheater tubes. Three bids were sent out and responses have been received from two so far. The project is beginning to transition from removal of parts and accessories from the locomotive, to refurbishment and reinstallation of parts back onto the locomotive. A motion to accept the CMO report was made by John Taylor and seconded by Ed Strebe. The motion passed on a voice vote.
Election: Mike reported that the annual election of new Board of Directors members began with the passing out of ballots. Ballots had also been included in the newsletter mailing. The election is closed on July first. Ballots must be handed in by then or postmarked no later than July 1st. Four people (ken Dusenberry, Dave Traudt, Ed Strebe, and Rick Kirby) are running for two positions. Ballots will be counted and results announced at the Annual meeting in July. Marlin indicated that he is keeping a list of who has voted.
By-Laws Committee: Mike reported that a committee was formed by the Board of Directors at the last meeting. Its purpose is to review, change, simplify and restate the By Laws of the Society. Clem Harris, Travis Atwell, Doyle Caton and Steve Bradford were named to the committee.
Hurco Mill Upgrade: Mike reported that Travis Atwell had been tasked by the Board of Directors to perform the necessary upgrades to the Hurco milling machine to get it operational. The Board had allocated up to $4K for this project.
Fundraising Committee: Chairman Ed Strebe reported the committee had reviewed the fundraising report prepared by Wendy Wintermute and Martha Lichtenstein and was following up on the reports recommendations. Clem Harris was working on a “case statement” and Jon Spargo was working on a new standard Society PowerPoint presentation. Andy Rutkiewic had submitted a grant application to the state tourism department. If approved, the matching grant would underwrite production of 45,000 rack cards publicizing the Society, the 2926 restoration and encouraging people to visit the site. The intention is to have them placed at various locations around the state.
Merchandise: Mike reported that the Board of Directors had appointed Pete Adair as the “merchandise czar” and had authorized $2K for the purchase of new merchandise. Pete reported that the existing inventory was getting thin. More hats and T-shirts are needed and there are no bumper stickers. It was suggested that “fitted” ball caps be purchased.
CMO Spending Limit: Mike reported that the BoD had raised the spending limit for the CMO from $500 to $1000. Expenditures over that limit still require authorization from the Board of Directors.
UT Measurement: Mike reported that Wolf Fengler has been sent the ultrasound measurement data. He will use his software to crunch the data, apply the FRA criteria and determine which portions of the boiler shell require repairs or patching.
The Three Museum Concept: Mike reported that Sam Teague of the “Madam Queen” group in Amarillo is working on a concept of three museums. One would be in Amarillo centered on the former ATSF 2-10-4 #5000, one in Albuquerque based on the 2926, and one in San Bernardino based on the former ATSF 4-8-4 #3751. Mike said that he had received several emails from Sam on the subject. While interesting, Mike said he feels that the current WHQ restoration site is not well suited for museum functions.
Generic PowerPoint Presentation: Jon Spargo reported that he had completed the generic Society PowerPoint presentation. A copy is on the computer in the reefer and copies are available for use by any member.
Open House: Finally, Mike reported that the annual open house was scheduled for September 26. Music will be provided by the Territorial Brass Band and Holy Water & Whiskey. It will be the same as last year and will require the support of a large number of members.
NEW BUSINESS:
Surprise: Dora Spargo presented the Society with a quilt she had made. It will be placed up for auction to raise money for the boiler repairs.
There being no further business, the meeting was adjourned
Next Meeting: The next Membership Meeting will be held at 9:00 AM on May9, 2009.
Our project in the NM Travel Guide